How To Compress Jpeg Images In Word For Mac

When you compress a picture, you simply make the color occupy less space without sacrificing quality. A Tagged Image File Format (TIFF) image file differs from other image formats because they compress without the same degradation that occurs with JPEG files. Use Microsoft Word to compress TIFF images.

Word documents can get huge, unusually long, complex documents with loads of embedded images, fonts, and other objects. But it also seems like documents can grow out of hand for seemingly no reason at all. If you’re dealing with a huge document, here are some things you can try to reduce its file size. When you’ve got a Word document that’s a bit too large, the first thing you’ll try is compressing the images in it.

This is partly because sites like How-To Geek have written, and partly because, well, images always seem to bump up the size of a Word document beyond reason. You should still go ahead and follow the tips we wrote in that article because if you’ve got images, they’ll help you. But if you haven’t got images, or you’ve followed those tips and need to reduce the file size more, we’ve got you covered. We’ve got a lot of tips to share, so we’ve broken them down into things that will definitely help reduce the size of a Word document, things that might help, and some commonly-suggested tips with which you shouldn’t bother. Let’s get started. Tips that Will Definitely Help Reduce a Document’s Size Not every tip you find will be useful to you. Sometimes this is because they don’t apply to your situation (if you’ve got no images then tips on compressing images won’t be of use) but sometimes the tips are just plain wrong.

We’ve tested all of the tips in this section, so we know they work. Convert Your Document to the DOCX Format Microsoft released the in Office 2007, so if you’re still using.doc format, it’s time to convert. The newer.docx file type essentially acts as a ZIP file by compressing the contents of the document, so simply converting a.doc file to the.docx format will make your document smaller. (This also applies to other Office formats like Excel (.xls to.xslx), PowerPoint (.ppt to.pptx) and Visio (.vsd to.vsdx) by the way.) To convert your.doc file, open it in Word and click File > Info > Convert.

Click “OK” on the prompt that appears, click the “Save” button, and Word converts your document to.docx. Word does this conversion by creating a brand-new version of the document in the new format, so you’ll still have your old.doc version available. We tested this with a sample 20-page.doc file that contained six images, various tables, and formatting marks.

The original.doc file was 6,001KB, but the converted.docx file only weighed in at 721KB. How to uninstall sophos antivirus for mac. That’s 12% of the original size. Nothing else we suggest below will do more to reduce your file size, so if you have.doc files you can convert to.docx, your work might be done. Insert Your Pictures Instead of Copying and Pasting Them When you copy and paste an image into your document, Word makes certain assumptions about how to deal with it.

One of these assumptions is that you want the pasted image to be a BMP format, which is a large file type, or sometimes PNG, which is still quite large. A simple alternative is to paste your image into an editing programme instead, save it as a smaller format like JPG, and then use Insert > Picture to insert the image into your document instead. Pasting the small screenshot below directly into an otherwise blank Word document made that document’s size jump from 22 KB to 548 KB.

Pasting that screenshot into Paint, saving it as a JPG, and then inserting that JPG into a blank document caused the document to jump to only 331 KB. That’s just over 40% smaller. Even better, using the GIF format resulted in a document that was over 60% smaller. Scaled up, that’s the difference between a 10 MB document and 4 MB document. Of course, you can’t always get away with this.

Sometimes, you’re going to need the better image quality that formats like BMP and PNG can offer. But if it’s a small image or you don’t need super high quality, using a lighter weight format and inserting the picture can help. While You’re Saving Your Image, Do Your Editing When you edit an image in Word, it stores all of your image edits as part of the document. The means if you in your document, Word still retains the full original image., and Word still retains the original full-color image. This increases the size of your document unnecessarily, so when you’ve made changes to your images, and you’re sure you don’t need to revert those images, you can have Word.